If you applied the AutoArchive settings to all folders, you may want to change the setting for the calendar or other folders.Ĭonfigure Outlook to Empty Deleted Items on Exitīecause this setting keeps Outlook open until the deleted folder is empty, you want to close Outlook yourself before shutting down your computer. Repeat these steps on the Junk E-Mail folder.įor Deleted Items and Junk E-mail folders, you'll want to select the option to permanently delete the items.

This provides some insurance, should I need to recover something from either folder. My preference is to set AutoArchive to run every 2 to 3 days and delete items older than 2 or 3 days. Choose the option to ' Archive this folder using these settings' and pick a number. Next, right click on the Deleted Items folder and choose Properties, then AutoArchive tab.

You'll need to disable AutoArchiving or change the archive period on these folders individually, or raise the archive period (60 months is the maximum) and apply it to all folders, then change the setting on folders you want to archive more often. You can leave the other settings the default, but remember, if you click the ' Apply these settings to all folders' button, it will apply the settings to all folders, including calendar or any folder you may store old important messages in. The default is 14 days, but you'll probably want to lower it to 5 or less days. Open the AutoArchive dialog by going to Tools, Options, Other, AutoArchive. Use AutoArchive to delete older Deleted Items and Junk E-mail The administrator can configure Mailbox Manager to delete items from any folder by age, size, or both, and set exceptions for specific message classes. The second option is used with Exchange server accounts only and is controlled by the Exchange administrator, not the user. Set it to run every few days (or even daily) and configure the Deleted Items and Junk Email folder to have items older than 1 day old (or more) deleted.ĪutoArchive is disabled for Exchange server mailboxes in Outlook 2010 and Outlook 2007 when archive mailboxes are configured on the Exchange Server. The first, which (almost) any Outlook user can use, is AutoArchive.

Office 365 email deleted items recovery